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Notion: The second brain powering SadaPay

Thanks to Notion, we’ve streamlined our workspace and eliminated the clutter of numerous collaboration tools. As a remote-first company, keeping our departments aligned and organized is key, and with rapid growth comes cross-departmental roles that can be hard to keep track of. This is where Notion has become our secret weapon, helping us stay connected and productive.

The main question people have when they find out we’re using Notion is, "How is it different from other productivity tools like Google Docs, Trello, or DropBox?" The simple answer: Notion is a combination of all these apps in one. You can even embed files from other apps into Notion. Here’s why Notion has become our go-to tool, and how we’ve been using it at SadaPay:

Organization

Notion’s sidebar allows you to create separate tabs or channels called "Wikis." While similar features exist in other apps, the difference here is the virtually unlimited ways you can organize information. At SadaPay, we’ve created separate Wikis for each department.

We have a separate wiki for every department

Within those, we maintain pages, lists, calendars, tables, databases, and more. For example, our Marketing Wiki includes a content calendar, meeting notes, a table for content inspiration, and a list of potential collaborators, all in one place. This keeps everything aligned and accessible for new team members.

We also created a "Home" Wiki to serve as the landing page for general company information. It includes a team directory with Sadanauts’ contact details, and we keep all documentation related to policies, insurance, and recurring meetings there, so it’s easy to find.

This is where we keep all the general information

Under our SadaPay Home Wiki, we have a Team Directory where (using one of the many commands that Notion provides) we have a gallery of each Sadanaut including their title, line manager, email address, phone number, the city where they're based and their favourite dessert ? (obviously the most important information). In addition to this, our Home page contains all the details of our Medical Insurance, company policies, and details of recurring company-wide meetings under separate pages. This way, our remote colleagues can reach all important information quickly and easily.

The Sadanaut Team Directory

Customization

Notion’s flexibility makes it not only functional but fun to use. Each Wiki can have a personalized cover photo and icon. You can adjust text with different sizes, fonts, and colors—similar to Google Docs or Word—making for a visually pleasing experience. Notion also allows for private Wikis, which are perfect for tracking personal tasks or deliverables.

Keeping everyone aligned

You can even favorite your most frequently used pages, adding them to a special bar for quick access. This level of customization makes Notion incredibly efficient and user-friendly.

You can also create a personalised section for yourself as per your preference

Collaboration

Collaboration is at the heart of Notion. You can share Wikis, tag team members, comment on pages, and set reminders. Notion sends notifications both within the app and via email to keep everyone in the loop.

What sets Notion apart is its ability to embed information from other apps. You can easily insert Google Sheets, PDFs, and other media, keeping everything organized in one place, even while using other tools.

Final Thoughts

Notion’s flexibility and customization options make it one of the most powerful tools available for productivity and collaboration. While the learning curve might seem steep at first, it’s well worth the effort. Once mastered, Notion opens up a new world of organization and productivity. At SadaPay, we believe it’s the future of digital workspaces and recommend it for any startup or organization looking to stay aligned.